About the Role

We are looking for a proactive, detail-oriented, and highly organized Administrative Assistant with a can-do attitude to support the smooth day-to-day operations of our office. Reporting to the Executive Assistant, you will play a key role in managing office logistics, supporting internal teams, and ensuring a professional and welcoming environment.

This position is ideal for someone who thrives in a dynamic, fast-paced setting and enjoys balancing routine responsibilities with ad-hoc support tasks.

Key Responsibilities

·      Manage calendars, schedule meetings, and coordinate appointments.

·      General office operations, meeting room booking.

·      Handle incoming and outgoing mail, courier services, and record keeping.

·      Greet and manage office visitors, including front desk and receptionist duties.

·      Respond to email correspondence and assist with internal inquiries.

·      Maintain and organize both digital and physical filing systems.

·      Coordinate travel arrangements, logistics and team events.

·      Support expense claim processing, receipt tracking, and basic bookkeeping tasks.

·      Manage Office supplies, purchasing and inventory tracking

·      Monitor office expenditures and provide monthly spending reports.

·      Oversee facilities maintenance, liaise with vendors, and ensure safety compliance.

·      Provide general administrative support and handle ad-hoc duties as required.

·      Contribute to project support through research, data analysis, and coordination of special initiatives.

·      Note: The list is not exhaustive and may evolve as the role develops.

Required Skills and Qualifications

·      Minimum 3 years of experience in an administrative or office support role. 

·      Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

·      Strong organizational and time-management skills with a proven ability to multitask.

·      Excellent written and verbal communication skills.

·      Self-starter with the ability to work independently and take initiative.

·      A university degree or equivalent qualification is desirable but not required.

·      Professional, adaptable, and collaborative team player.