Role - Administrative Assistant

Salary - £24,000

Hours – 9am to 5pm

Location – Based near Stansted Essex (Driver and use of car is very beneficial) – Office Based 5 days a week

Holiday – 28 days plus bank holidays

Benefits – Workplace Pension

Start Date – As soon as possible

I am excited to be representing this company with this great administrative job vacancy. You would be working for a company that is well respected in its field of expertise. They are looking for someone who brings at least a year’s administrative experience to the team. Someone who doesn’t mind helping others when needed and who has a can do attitude.

Job role:

To provide a strong administrative assistance base within the companies Technical Department. Utilisation of Microsoft applications, including Outlook, Office and Teams, in addition to others such as Sage, Monday.com and Horizon, ensuring effective execution and efficient workflow and processes. To work closely with the Technical Departmental Administrator & Office Manager to provide compliant administration. To have the ability to communicate effectively and work in connection with other departments as well as external customers, representing the company in a positive manner - polite, helpful, and approachable at all levels.

Duties:

• Answering of Technical enquiries on the Horizon system, technical inbox and via CRM, and liaising with appropriate person/department to facilitate all enquiries

• Managing customer technical training requests, confirming dates and issuing certificates upon completion.

• Maintaining of files in Teams.

• Coordinating enquiries for Permission requests from customers and Third Party Certification bodies with sales.

• Issuing permission letters both manually and via the accreditation hub, in accordance with Coordinating the production process for data sheets with the technical team and progressing these to the supply chain team.

• Compiling the product buying specs via template and submitting to suppliers for signature.

• Assisting with adhoc duties including raising purchase orders and

checking invoices against quotes and signing off for payment or

querying as required.

• Input of archive files to company database.

• General office duties .

• Arranging of catering for meetings, training, etc

• Purchasing of office supplies i.e. via Amazon, Sainsbury’s

You will work in synergy with the Management team and broader company to aid, develop, and implement company strategy and coordinate with all departments as required to meet growth and development plans.

This role will be based at our Stansted office in Essex. The role will occasionally involve travel to companies HO in Scotland and other office locations internationally, for work, training or trade events when required.

If you feel this role is for you then apply now!!