Administrative Assistant

Location: Lincoln Reports To: Executive Assistant to the Directors Salary: £26,000-£28,000 FTE Working Hours: Full or part time available.

Company Summary

Established in 1971, Formed is a trusted trade partner within the Kitchen, Bedroom, and Bathroom (KBB) industry. We pride ourselves on being agile, passionate, and solution-driven, consistently providing reliable services to our clients. Our commitment to excellence has made us a leading name in the industry, and we are dedicated to maintaining our high standards.

Job Summary

We are looking for a capable, organised Administrative Assistant to play a key role in keeping the day-to-day operations of the business running smoothly. This is a hands-on, varied position suited to someone who enjoys taking ownership, solving practical problems, and bringing order and clarity to busy environments. You will support with a wide range of administrative, facilities, and operational tasks, acting as a reliable point of contact across the business.

Key Responsibilities

Project & Event Support

Support the Executive Assistant to the Directors with the delivery of strategic business objectives. Provide administrative support to the Executive Assistant for internal projects and events. Coordinate logistics, bookings, suppliers, and documentation. Track actions and support follow-through on agreed tasks.

Facilities & Office Operations

Coordinate maintenance, repairs, inspections, and contractor visits. Manage utilities, office services, and suppliers, including canteen and office stationery supplies. Support onboarding and offboarding processes, including the preparation of starter packers. Support with fleet management and vehicle bookings. Support with travel and hotel bookings for the Sales team. Ensure the office environment is safe, functional, and well organised.

Compliance & Documentation

Support day-to-day administration of ISO 9001, 14001 and FSC certifications and compliance activities. Maintain checklists, records, and supporting documentation. Assist with audit preparation and follow-up actions.

Skills and Qualifications

Highly organised, reliable, and detail oriented. Strong organisational and time management skills. Proficiency in Microsoft Office Suite including Copilot. Excellent verbal and written communication skills. Ability to manage multiple priorities independently. Practical, adaptable, and comfortable working across a wide range of tasks. What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

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